Richard,
To begin, the official policy to send to the RD is on the USATF site. That he is using a course from a defunct event is not a problem, as we certify courses, not events. Anyone can use any course that I measure, although ethics can come into play. No entity owns a course, from a USATF certification standpoint.
I believe this short thread addresses the process, rather succinctly. However, this thread addresses the topic further.
Hope these links help!