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Reply to "Effective date on a Certificate!"

Below is what we should be using so all of us are consistent with filling in the Effective date on the Certificate.


USATF Rule 240.3b states: "Effective date: Certification is effective as of the date that all measurements and necessary adjustments are submitted as evidenced by the postmark (verifiable transmission date), although the actual review and approval of the certification may be at a later date."

This applies whether or not the measurer is a certifier.

If the measurer is not a certifier, and sends data for review to a regional certifier, the effective date is the date when the measurer sends data that the certifier considers acceptable, as indicated by postmark or other verifiable means (e.g., date of email transmission).

When the measurer is a certifier, the effective date is usually the date when the measurer/certifier sends the map and certificate to the next level of review (e.g., Vice Chair), as this is a verifiable transmission date(it should be sent before the race date). In this situation, enter the certificate/map transmission date as both the effective date and the date of the certifier's signature. If timing is tight, meaning that it might not be possible to send the map and certificate before race day, send an email to the Vice Chair when you've completed measurements and adjustments. Then, when writing the certificate, you can use the date of that email as the effective date (and, in this case, the effective date would be earlier than the certifier's signature date).

In all cases, the effective date should not be later than the date of the certifier's signature.
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